Operations In-Charge

Job Purpose

Supports company operations by managing & maintaining office.

Operations In charge must clearly understand the goals of the organization and develop a clear vision of exactly how operations will help achieve them. This also involves translating these goals into implications for the operation's performance, objectives, quality, speed, dependability, flexibility and cost.

Duties
  • Maintains office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; monitoring & performing clerical functions.
  • Creates and revises systems and procedures by analyzing operating practices, record keeping systems, Office layout, implementing changes.
  • Oversees general office activities, facilities, office layout, and basic operational infrastructure and Ensures day to day operations of the organization in smooth and effective way.
  • Taking care of complete inventory, managing stock.
  • Maintains and observes office premises daily & Ensuring smooth flow of work in the floor.
  • Maintains organization efficiency by planning and implementing organization systems, layouts, and equipment procurement.
  • Ensures operation of equipment by completing preventive maintenance requirements, calling for repair: maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
  • Designs and implements office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees; following up on work results.
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contributes to team effort by accomplishing related results as needed.
  • Sometimes visit to bank if needed.
  • Any emergency work assigned.
  • Identify non-value added processes within the department and seeks solutions.


Skills
  • Possess the willingness to learn, improve and adapt.
  • Be personally energetic, dynamic, positive, and enthusiastic and possess the ability to think laterally and act through reasoned decision making.
  • Excellent communication, Strong problem solving skill.
  • Organizational, Financial, Time management skill.
  • Analytical & interpersonal skills.
  • Positive attitude and Professional Individual.
  • Self - starter, motivated; ability to manage multiple tasks simultaneously.
  • Extensive Computer Skills (expertise with Microsoft Word, Excel, and Email program).
  • A high level of discretion and confidentiality for both business and affairs.
  • Supply Management, Inventory Control.
  • Managing Processes.
  • Supervision, Developing Standards.
  • Promoting Process Improvement.


Qualifications
  • Graduate or Post graduate in any stream.
  • Knowledge on Current market Trends, Accounting & Finance is plus.
  • Good amount of hands on experience in Operations / facility activity in any Industry specially IT/Software.